Directions to Faculty Advisors for Enrolling New Members
Membership Enrollment Form Instructions:
Download the membership enrollment form in your preferred format:
- MembershipEnrollmentForm_Jul_2023 (xlsx format, Updated 7/21/23)
- MembershipEnrollmentForm_Jul_2023 (xls format, Updated 7/21/23) (If the link does not automatically download, try right clicking “save link as”. Google Chrome will then give you the option to keep/allow the download and you should accept. If that does not work, please contact the PME webmaster at mmoran@coloradocollege.edu)
- The membership fee is $30 per new member. This is a one time fee for lifetime membership and includes a one year subscription to the PI Mu Epsilon Journal.
- Please send your form as an email attachment to pimuepsilonenrollments@gmail.com
- Please use the current version of the Membership Enrollment form and not an outdated one. If you have difficulties downloading and opening the Excel Form, e.g., your browser downloads it as a .zip archive that you cannot open, please send an email to pimuepsilonenrollments@gmail.com and we will send you a copy as an email attachment.
- Complete the enrollment form in its entirety. We will not process a form that does not include the chapter letter, the advisor’s name, induction date, etc.. Also, please be sure to use an address for each inductee that ensures he or she will receive the journal for the next calendar year — that usually means a permanent home address.
- Please make sure that your form contains the complete listing of your inductees. Our job is made significantly more difficult when advisors submit forms with late additions and/or changes. Simply put, give your students a firm deadline by which they should respond to your membership invitation.
- Once you have completed your form, save it under the name of your chapter state and letter, e.g. Michigan Iota.xls. If you don’t know your chapter letter, please visit Chapter Lists.
- In the extremely unlikely event you need to correct information for one or more students after you have sent your form, please email a new form with only the corrected information for those students. Include a message indicating that the form contains corrections.
- At certain times of year, particularly Spring, we receive a lot of enrollments every day. It may take a few weeks to get your certificates mailed out but we know your induction date and will make every effort to get your certificates to you on time. We prioritize printing certificates by induction date in an effort to get them all mailed on time. We really appreciate receiving your order as early as possible. If you have any questions about your order don’t hesitate to send an email inquiry.
Payment Policies:
PME now accepts payment of Membership fees by PayPal and this is the preferred method of payment. Be sure to mark your Enrollment form with the payment method you wish to use. If you choose to pay with Paypal, you will be emailed an invoice; please wait to pay until you receive this invoice.
Payment is expected at the time you are sent an invoice or shortly thereafter (within 2-3 weeks). An invoice will typically be emailed to you when your order is shipped; however, during our extremely busy periods, this may be delayed while our contract worker focuses her efforts on getting orders sent to chapters.
If you wish to pay by check, mail a single check (payable to “Pi Mu Epsilon, Inc.”) for the amount due to
Pi Mu Epsilon c/o Frank Patane
Dept. of Math and Comp Science
Samford University
800 Lakeshore Drive
Birmingham, AL 35229
Make sure the mailing address includes Frank Patane’s name. While you do not need to include a copy of the invoice or enrollment form with your check, please ensure that your chapter name (state and letter) and your school are easily identifiable with the check that is sent, especially if your payment is sent from a central accounting office. (Note: If reimbursement using a single check is not possible, contact PME Secretary-Treasurer at secretary-treasurer@pme-math.org prior to making payment so that arrangements can be discussed.)
If you pay using a personal check, e.g., your students pay you first and then you send a single check, make sure the memo line of the check includes the chapter state and letter on the check, e.g., “Michigan Iota.”
The link below will take you to a copy of the PME W9 form which includes the PME Tax ID number:
Link: W9 Form
Delivery Information:
Delivery Timing: Certificates and other items ordered will ordinarily be mailed to you within 11 business days of the receipt of your order. Please keep this fact in mind as you prepare for your induction ceremony. If you need your certificates sooner than 15 business days, we offer two expedited shipping options:
- Arrival within 7-15 business days (+$30 charge)
- Arrival within 2-6 business days (+$50 charge)
Non-rush orders will be prioritized so as to reach the recipient prior to the induction ceremony, but not necessarily within 11 days. For example, if A College and B University order certificates on the same day, but A College’s induction ceremony is in 13 days and B University’s is in 20 days, A College will have priority. B University’s certificates may take 15 days to arrive, but they will get there before the ceremony. (See exceptions below.)
Note that USPS delays are beyond our control.
Note that rush orders apply only to certificates; some merchandise is sent directly from the manufacturer, whose processing time is beyond our control. Regardless of whether you request rush shipping, we will still need at least seven business days to get you your certificates.
Exceptions to Timing: Please keep in mind that enrollment orders are processed by faculty volunteers as well as one part-time contract employee and that we are not a mail order business like Amazon.com. Consequently extenuating circumstances sometimes arise that prevent us from filling orders as quickly as one might like. Moreover, during the months of March, April, and May, we typically process many orders each week. Your consideration of our time and resources insofar as not making unreasonable requests and/or not having unrealistic expectations is greatly appreciated.
Order Inquiries: Should you have questions regarding the status of your order, please send an email to pimuepsilonenrollments@gmail.com
Certificate Errors: If there is an error in a certificate mailed to your chapter, contact Frank Patane at secretary-treasurer@pme-math.org so that a replacement one can be sent. If the error was made by PME, there will be no charge; otherwise, there will be a $10 charge for each replacement certificate.
Make Our Job Easier:
Notify the Society’s Secretary-Treasurer at secretary-treasurer@pme-math.org if there is any change in the identity or email address of your faculty advisor.
If you need to contact any of the national officers, email is best. Contact info for all national Pi Mu Epsilon officers is listed here.
We try to do our best to help our members, but please remember that PME is staffed by volunteers with full teaching loads, plus one part-time contract employee.
Anything you can do to make our tasks easier is appreciated and will help reduce society expenses.
Induction/Initiation Ceremonies:
The following documents can be used to help plan induction/initiation ceremonies.
Download MS Word document
Download PDF document